Administrative Support – ADM019227
Employment Type: Permanent Full-time
Ministry: Parks Culture and Sport
Salary Range: $23.598-$30.679 Hourly
The Saskatchewan Ministry of Parks, Culture and Sport have a permanent full-time career opportunity as Executive Administrative Assistant and Database Coordinator with the Heritage Conservation Branch in Regina. This position will be of interest to professionals who are interested in helping the Ministry to conserve, protect, manage and commemorate the Province’s heritage resources.
We are seeking a candidate who uses tact and diplomacy when responding to public inquiries, and when providing guidance to colleagues and clients. As a highly skilled and well-organized individual, you will also manage Heritage Conservation Branch correspondence, including items requiring the use of the Secure Document Tracking System and Ministerial Logging System. This encompasses assigning correspondence to the appropriate person, monitoring due dates, and following up on referrals before they become overdue.
You will order and maintain office supplies and handle and process incoming mail. You will maintain an electronic and paper filing system in accordance with the Administrative Records Management System.
As Executive Administrative Assistant and Database Coordinator, you will assist with the Executive Director’s task and meeting scheduling and prepare meeting materials, agendas, minutes and folders. You will assist with the preparation and maintenance of documents such as the Minister’s briefing notes and electronic binders, and you will ensure filing is accurate and up-to-date at all times.
The successful candidate must have an aptitude for information technology and will be responsible for updating and maintaining the information contained in various databases used by the Heritage Conservation Branch. The candidate will have superior organizational skills, and be able to exercise sound judgment when determining a course of action.
We are seeking a candidate who has knowledge of government protocol, policies, procedures, and processes, as well as proficiency with office management and administrative practices and procedures. Superior communications and interpersonal skills to work effectively with a diverse community of staff, colleagues and clients is a must.
In this office, it is important that you are discrete and have the ability to maintain confidentiality. We are seeking someone who is honest and has integrity, will treat everyone with dignity and respect, is committed to the pursuit of excellence, exhibits leadership and professionalism, embraces diversity and equality, and is responsible and accountable.
We are committed to workplace diversity.
Hours of Work: A – MANAGEMENT SUPPORT GROUP Office 36 – one day off every two weeks
Closing Date: Oct 5, 2021, 11:59:00 PM